In principle, contract documents must be kept for 7 years. In addition to arranging storage cabinets and files, we also use warehouses and rental spaces when there are many contract documents. By introducing electronic contracts, these costs can also be reduced. Electronic contracts require a system usage fee, but for companies that frequently conclude contracts, there is a high possibility of cost reduction. (2) Improving operational efficiency By becoming an online exchange, the work flow can be visualized, and not only the creation of documents in the company, but also the collection of contract documents from business partners will be smooth.
Recently, remote work has become widespread, and in the case of written contracts, there are increasing cases of time loss, such as the response being stopped until the next day the appry mobile number list uover comes to work. Even if you want to check the contract, you can search for the relevant document on the database and check it without hassle. (3) Reduction of risks such as loss With electronic contracts, it is possible to send and receive in real time, so it is less likely to be lost during mailing or storage.
In addition, there is also a system with a deadline management function that will remind you not to exceed the deadline with an alert function when the contract deadline is approaching, so you can prevent mistakes such as accidentally exceeding the contract deadline. 2-2. Disadvantages of introducing electronic contracts Compared to paper contracts, electronic contracts are also characterized by less labor and man-hours required for contracts. (Type: Time and effort of mailing, space for storage) Electronic contract: Not required, Not required Paper contract: Required, Required If you meet the requirements of the Electronic Book Storage Law, you can store books and documents such as contracts in the form of electronic files.